Timesheets & Invoicing
Every hour. Every expense. Every dollar. Captured, documented, billed, and funded.
KYRO captures every labor hour, equipment charge, and expense at the field level — with storm-specific rate types, crew-level kiosk entry, and GPS-verified job site logs — then routes invoices automatically from sub to prime to utility, audit-ready for FEMA reimbursement and eligible for same-day funding through KYRO Capital.
The Time Tracking Problem
Paper crew timesheets missing storm call rates, equipment hours, and meals-missed line items
Invoice packages rejected by utilities for missing mob/demob and expense receipt documentation
Sub invoices reaching the prime weeks late with no approval routing
FEMA reimbursement delayed because supporting documentation wasn't captured at the field level
Payroll and invoicing running off different data because they were never connected
Transform how you manage project files with centralized storage and real-time collaboration. KYRO ensures your files are secure, accessible, and ready whenever you need them.
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Field Time Capture
GPS-Verified Timesheets— Field crews log time from their mobile device — GPS-verified and timestamped. No paper. No re-entry. No disputes about where crews were.
Kiosk Mode for Crew-Level Tracking— Use KYRO's kiosk mode for crew-level time logging from a shared device — built for remote locations and areas with limited connectivity.
Individual Timesheets— Field workers log their own hours from the mobile app — GPS-verified, timestamped, and submitted for approval without paper or re-entry.
Crew Timesheets— Foremen submit time for the entire crew in a single entry — with individual worker detail captured beneath for payroll and invoicing accuracy.
Storm Call Rate Capture— Storm-specific time entry supports multiple rate types — straight time, overtime, double time, and per diem — captured at the field level so rate disputes never reach the invoice.
Equipment Tracking— Equipment hours and charges logged per crew entry alongside labor time — flowing directly into the invoice rate card with zero re-entry.
Work Location Log— GPS-based job site logging automatically generates mob/demob documentation for every crew movement — included in the invoice package as supporting evidence.
Meals Missed— Dedicated meals-missed line item in crew timesheets — captured in the field and billed as a separate, documented line on the invoice.
Offline Mobile Access— Crews log time without cell coverage. Data syncs automatically when connectivity returns — no lost hours.
Approval Workflows— Set up approval chains to verify submitted time before it flows into payroll or invoicing — catching errors before they become problems.
Expense Tracking
Expense Submission with Receipts— Field crew members submit expenses with photos of receipts directly from the mobile app — no end-of-week receipt hunts.
Bulk Receipt Upload with AI Scanning— Photograph a stack of receipts — KORY AI extracts, categorizes, and matches each one to the correct crew and expense line using dual-model validation.
Custom Expense Rules— Set company-specific rules for expense categories, per-diem limits, and receipt requirements. Violations flagged instantly.
Instant Anomaly Notifications— Get notified immediately when a receipt is missing, an expense exceeds policy limits, or a discrepancy is detected — so you resolve it while the work is still fresh.
Payroll & Invoicing
Timesheet-to-Invoice Generation— Verified timesheets flow directly into invoice generation — with AI rate card validation before any invoice goes out. Zero manual re-entry.
Audit-Ready Invoice Packages— Every invoice is generated with complete supporting documentation — GPS-verified timesheets, receipts, mob/demob logs, and compliance records — ready for utility audit and FEMA reimbursement.
Multi-Invoice Routing— Two-step approval path from subcontractor to prime to utility — each tier reviews, approves, and advances the invoice before it reaches the next level. Full visibility at every stage.
Overtime & Exception Monitoring— KYRO monitors submitted hours against configurable overtime thresholds and flags exceptions in real time — so you address them before they inflate the invoice.
California Labor Law Compliance— KYRO enforces California-specific labor law requirements — meal break rules, overtime thresholds, and split-shift premiums — flagging exceptions automatically for contractors operating in the state.
Compliance Rules Engine— Set rules aligned to state labor laws, union agreements, and client-specific requirements. KYRO flags exceptions automatically and keeps you audit-ready.
Payroll Integration— Verified timesheet data flows directly into Paychex, Gusto, and Paylocity — eliminating re-entry and reducing payroll processing time.
P&L Monitoring— Real-time profitability visibility by project, crew, and event — so your finance team knows where every dollar stands before the invoice goes out.
KYRO Capital — Immediate Funding on Approval— Once an invoice clears final approval, KYRO Capital can be triggered immediately — connecting your verified invoice data to working capital providers for same-day funding access.
Productivity Insights
AI-Driven Workforce Analytics— KORY AI monitors performance trends, surfaces inefficiencies, and delivers actionable insights across your entire workforce — so every hour is accounted for.
Real-Time Dashboards— Standard and custom dashboards give operations and finance teams instant visibility into time logged, expenses submitted, and invoices pending.
The KYRO impact
Measurable results across major utilities and vendors.
Zero
Manual re-entry from timesheet to invoice
Real-time
Overtime anomaly detection
24 hrs
Time to payment with KYRO Capital
FAQ's
Is $500/month really all-in for timesheets, invoicing, and payroll integration?
Yes. Every feature on this page — GPS-verified timesheets, crew timesheets, kiosk mode, AI expense scanning, multi-invoice routing, payroll integrations, and KORY AI validation — is included in the $500/month per module price. No add-ons, no per-seat fees.
How does the sub-to-prime-to-utility invoice routing actually work?
Subcontractors submit timesheets and expenses through KYRO. The prime contractor reviews, validates against rate cards with KORY AI, and approves before the invoice advances to the utility. Each tier has browser-based approval — no account required for utilities reviewing submissions.
What happens if a timesheet and a receipt don't match?
KORY AI flags the discrepancy immediately — before the expense is approved and before it reaches the invoice. The crew member or foreman is notified directly so it can be resolved while the work is still fresh, not weeks later during invoice review.
We already use payroll and accounting software we like. Do we have to replace them to use KYRO?
Not at all. KYRO integrates with Paychex, Gusto, Paylocity, QuickBooks, and other platforms — and our APIs are free. Verified timesheet and payroll data flows directly into your existing systems. Keep the tools you like; KYRO handles the field-to-finance data flow that those tools were never built to capture.
