Timesheets & Invoicing
Every hour. Every expense. Every dollar. Captured, documented, billed, and funded.
KYRO captures every labor hour, equipment charge, and expense at the field level — with storm-specific rate types, crew-level kiosk entry, and GPS-verified job site logs — then routes invoices automatically from sub to prime to utility, audit-ready for FEMA reimbursement and eligible for same-day funding through KYRO Capital.
The Time Tracking Problem
Paper crew timesheets missing storm call rates, equipment hours, and meals-missed line items
Invoice packages rejected by utilities for missing mob/demob and expense receipt documentation
Sub invoices reaching the prime weeks late with no approval routing
FEMA reimbursement delayed because supporting documentation wasn't captured at the field level
Payroll and invoicing running off different data because they were never connected
Transform how you manage project files with centralized storage and real-time collaboration. KYRO ensures your files are secure, accessible, and ready whenever you need them.
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Field Time Capture
GPS-Verified Timesheets— Field crews log time from their mobile device — GPS-verified and timestamped. No paper. No re-entry. No disputes about where crews were.
Kiosk Mode for Crew-Level Tracking— Use KYRO's kiosk mode for crew-level time logging from a shared device — built for remote locations and areas with limited connectivity.
Individual Timesheets— Field workers log their own hours from the mobile app — GPS-verified, timestamped, and submitted for approval without paper or re-entry.
Crew Timesheets— Foremen submit time for the entire crew in a single entry — with individual worker detail captured beneath for payroll and invoicing accuracy.
Storm Call Rate Capture— Storm-specific time entry supports multiple rate types — straight time, overtime, double time, and per diem — captured at the field level so rate disputes never reach the invoice.
Equipment Tracking— Equipment hours and charges logged per crew entry alongside labor time — flowing directly into the invoice rate card with zero re-entry.
Work Location Log— GPS-based job site logging automatically generates mob/demob documentation for every crew movement — included in the invoice package as supporting evidence.
Meals Missed— Dedicated meals-missed line item in crew timesheets — captured in the field and billed as a separate, documented line on the invoice.
Offline Mobile Access— Crews log time without cell coverage. Data syncs automatically when connectivity returns — no lost hours.
Approval Workflows— Set up approval chains to verify submitted time before it flows into payroll or invoicing — catching errors before they become problems.
Expense Tracking
Expense Submission with Receipts— Field crew members submit expenses with photos of receipts directly from the mobile app — no end-of-week receipt hunts.
Bulk Receipt Upload with AI Scanning— Photograph a stack of receipts — KORY AI extracts, categorizes, and matches each one to the correct crew and expense line using dual-model validation.
Custom Expense Rules— Set company-specific rules for expense categories, per-diem limits, and receipt requirements. Violations flagged instantly.
Instant Anomaly Notifications— Get notified immediately when a receipt is missing, an expense exceeds policy limits, or a discrepancy is detected — so you resolve it while the work is still fresh.
Payroll & Invoicing
Timesheet-to-Invoice Generation— Verified timesheets flow directly into invoice generation — with AI rate card validation before any invoice goes out. Zero manual re-entry.
Audit-Ready Invoice Packages— Every invoice is generated with complete supporting documentation — GPS-verified timesheets, receipts, mob/demob logs, and compliance records — ready for utility audit and FEMA reimbursement.
Multi-Invoice Routing— Two-step approval path from subcontractor to prime to utility — each tier reviews, approves, and advances the invoice before it reaches the next level. Full visibility at every stage.
Overtime & Exception Monitoring— KYRO monitors submitted hours against configurable overtime thresholds and flags exceptions in real time — so you address them before they inflate the invoice.
California Labor Law Compliance— KYRO enforces California-specific labor law requirements — meal break rules, overtime thresholds, and split-shift premiums — flagging exceptions automatically for contractors operating in the state.
Compliance Rules Engine— Set rules aligned to state labor laws, union agreements, and client-specific requirements. KYRO flags exceptions automatically and keeps you audit-ready.
Payroll Integration— Verified timesheet data flows directly into Paychex, Gusto, and Paylocity — eliminating re-entry and reducing payroll processing time.
P&L Monitoring— Real-time profitability visibility by project, crew, and event — so your finance team knows where every dollar stands before the invoice goes out.
KYRO Capital — Immediate Funding on Approval— Once an invoice clears final approval, KYRO Capital can be triggered immediately — connecting your verified invoice data to working capital providers for same-day funding access.
Productivity Insights
AI-Driven Workforce Analytics— KORY AI monitors performance trends, surfaces inefficiencies, and delivers actionable insights across your entire workforce — so every hour is accounted for.
Real-Time Dashboards— Standard and custom dashboards give operations and finance teams instant visibility into time logged, expenses submitted, and invoices pending.
The KYRO impact
Measurable results across major utilities and vendors.
Zero
Manual re-entry from timesheet to invoice
Real-time
Overtime anomaly detection
24 hrs
Time to payment with KYRO Capital
Every hour logged. Every invoice accurate. Every dollar accounted for.
FAQ's
What is storm response and why is it important for utilities?
Storm response refers to the organized efforts utilities take to restore power, clear hazards, and protect infrastructure during and after severe weather events. Effective storm response minimizes outages, reduces costs, and improves safety for crews and customers. KYRO AI helps utilities manage storm response efficiently with AI-driven insights, real-time tracking, and automated workflows.
How does storm restoration work with KYRO AI?
Storm restoration involves assessing damage, deploying crews, and repairing infrastructure as quickly as possible. KYRO AI streamlines this process with interactive dashboards, real-time damage assessment, GIS mapping, and predictive AI tools to prioritize high-impact areas and optimize crew deployment.
What is AI storm response and how does it help?
AI storm response uses artificial intelligence to predict storm damage, optimize crew allocation, and prevent asset failure before storms hit. KYRO AI leverages AI to forecast outage risks, analyze vegetation threats, validate crew credentials, and automate reporting, ensuring faster and safer storm restoration.
Can KYRO AI help with storm control and damage prevention?
Yes. KYRO AI’s AI-powered predictive analytics identify high-risk areas, monitor vegetation encroachments, and alert utilities to potential hazards, enabling proactive storm control measures. This reduces equipment damage, minimizes outages, and improves response efficiency.
How does KYRO AI improve communication during storm response?
KYRO AI offers SMS alerts, push notifications, and real-time field-to-EOC data flow. Crews and contractors stay informed about assignments, hazards, and changes in priorities, ensuring faster, coordinated storm response.
Can storm response operations be managed offline?
Absolutely. KYRO AI supports offline data capture, allowing crews to log timesheets, assessments, and forms even when connectivity is unavailable. Data automatically syncs when back online, maintaining continuity during storm events.
How does KYRO AI handle safety and compliance during storm restoration?
KYRO AI provides customizable storm-specific safety and compliance forms, including OSHA- and FEMA-ready checklists. Crews can quickly document hazards, incidents, and clearance work, ensuring regulatory compliance and audit-ready reporting.
Does KYRO AI support asset and resource management during storms?
Yes. Track all crews, contractors, equipment, and materials in one centralized hub. KYRO AI enables utilities to allocate resources efficiently, avoid duplication, and prioritize high-risk areas for faster storm restoration.
What makes KYRO AI different from traditional storm response tools?
Unlike manual processes or generic dashboards, KYRO AI combines AI predictive analytics, GIS mapping, mobile field tools, workflow automation, and real-time communication. This creates a smarter, faster, and fully connected storm response system.
Who can benefit from AI storm response technology?
Utilities, contractors, emergency management teams, and municipalities benefit from AI storm response by reducing downtime, improving safety, controlling costs, and accelerating post-storm restoration.
