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Dealing with the different types of roofing projects (new installation, re-roofing, repairs, and maintenance) not only requires expertise but the ability to effectively manage field operations, crew, and schedules. A lot of challenges arise during the due course: it can be quality of work, field members dispute, or safety incidents, that need to be addressed to prevent stoppage. But overseeing every detail in-person, everyday can be overwhelming and is likely impractical.
That’s why you need to have a project management app that can accommodate all your requirements. It should be a companion in assisting you through task progression, labor tracking, field oversight, timeline monitoring, and safety compliances. With such an app in place, you should be able to feel light at work and see noticeable results.
One such app is KYRO, easy-to-use, commercial roofing software. By deploying KYRO, you can do a great job while complying with schedules, budget, and effective field operations.
Let’s delve into each of the common commercial roofers’ pain points and understand how KYRO can help you overcome them with its powerful features.
Not every project comes with similar requirements. You may have to deal with different types of roofing installers or contractors for each asphalt shingle, wooden shingle, concrete/tile/rubber/composite/metal/corrugated/solar and slate roofing.
Each of these installers follows a different workflow for delegating and managing tasks, setting expectations, addressing issues, and meeting deadlines. For example, shingle installers expect piecework while hot tar installers seek hourly pay. Considering the payment methods they adhere to; you need to have clear visibility into the task progress and map it to planned timelines, so that you’ll not end up with budget overruns.
KYRO’s project management capability enables you to create distinct profiles for installers associated with different projects (if, in case you are working on more than one project at a time). You can proceed with creating tasks, allocating them to crew members, and adding deadlines.
This will help the installer become aware of many jobs that need to be finished, in a certain order, and timelines for each of them so that they don’t miss the schedule. Even if they encounter setbacks on-site, they can communicate it to you through daily reports with photo attachments highlighting key issues. You can promptly resolve the problems, step in when necessary, and keep your projects on track.
Quality of work is a very important part of project management which determines your reputation and brings in repeat customers. No job can pass by without your knowledge and supervision because it is crucial to make sure that the work is done as required. This basically is not figuring out workplace cheating, instead to ensure, for example, that correct number of nails are put in the shingle or right amount of hot tar between piles.
KYRO’s digital forms facilitate on-the-go monitoring. You can create multiple forms as needed, with the form builder, link it to each task, and empower field workers to fill them using mobile devices right from the field, even without internet connectivity. All the data is synced back when the crew moves to the coverage zone. This way, you can make sure of the quality of work. You can also perform uninformed inspections by creating digital forms tailored to specific shingle or solar installers and assess the caliber of work.
As a commercial roofer, new businesses come to you based on reputation, past performances, and employee satisfaction. To ensure that projects are completed as planned without delays, it is essential to establish a safe working environment for your roofing installers and their team. Because they frequently handle dangerous equipment, hazardous materials, and work at heights that put them at the risk of falling or getting injured.
KYRO not only enables you to create a safe workplace but helps address field safety issues promptly.
You can set the golden rules of safety on KYRO that your crews must follow: it can be complete field audit before kick-starting a project, periodic checkups for accident-prone zones, everyday assessment before commencing work, or end of the day safety assurance. Anything and everything for keeping your workplace safe is available on KYRO.
Here’s how:
You can create tailored mobile forms for different safety aspects and share them with your crew. You can make it mandatory for the workers by linking the form to approval workflows. This means they cannot bypass the safety checks and will need their supervisor’s go ahead to proceed further. You can set alerts and notify supervisors when workers skip safety checks.
They can quickly take pictures of any safety concerns that may develop into major issues in the future and share them with you. You can address them based on priority. You can in fact, use our AI Copilot to track down past incidents or near-miss zones and make sure those areas are safely maintained to prevent future accidents.
At times, you might have felt your projects go out of control without accurate and detailed documentation that is essential. As seen here, a paper-based roofing contract is typically a one pager containing a few items without going into great detail.
Oftentimes, these contracts are left unvisited or unreviewed. Project requirement and specification document should be accessible to the foreman and their crew at any time during the project. It helps ensure that work is progressing as planned, expectations are met, and change orders are communicated at the right time. This aligns your installers and their crew to the requirements and schedule.
KYRO’s central document management system is a great solution to securely manage all your files with version histories. You can in fact, assign privileges as to who can view or edit the documents. This helps your team to stay informed of changes to schedules, measurements, or other critical elements.
Safety inspection records across different timelines need to be maintained in a central repository. Digitizing these records is crucial as you cannot afford to lose or misplace them, and you can retrieve them anytime during audits. Plus, you can validate claim submissions with these safety documents in place. You can also store all the daily reports and timesheets by date, time, and name which can accelerate invoicing and payouts.
Your quality of work is known post installation and if any issues crop up, you are accountable. If issues arise soon after project completion, it is a serious quality concern. At that point, gathering the entire team to identify the failure becomes difficult. It is in fact, non-feasible practically. That’s why it is critical to monitor projects closely from start to finish.
For example, a roof membrane is a very delicate material that is designed to stop water and cannot withstand foot traffic. With data in hand, you can enquire about client-side damages. Tracking and recording every step of your project with KYRO’s task and document management features can validate your quality of work and be proof in case any dispute arises.
These are the most pressing challenges you have been facing for a while now and the reason to call them out is to reiterate on your daily struggles and lay out solutions for each of them. KYRO is an efficient commercial roofing platform that is designed to cater to specific problems of your trade.
Book a personalized call to know in detail about how KYRO can cater to your commercial roofing needs and challenges.