Background
For over 30 years, Lamar Technical Services Inc. (LTSI) built its reputation as a trusted industry leader. As the business continued to grow, they saw an opportunity to move from a paper-based system to a digital platform that would help optimize daily operations and provide real-time access to critical business insights.
By adopting KYRO, LTSI automated their manual processes, helping them spend more time assessing what’s happening, take corrective actions quickly, and get work done thereby maximizing profits.
Before and aftereffects of KYRO
Before KYRO, LTSI’s operations relied heavily on handwritten data entries, physical documents, and spreadsheets. Their employees manually entered time logs and expense details on a daily basis. So, the LTSI team had to sift through piles of time monitoring records to calculate invoices and manage payouts. Misplacing or losing these documents was a concern. Plus, project managers must be on-site to manage the crews and get work done.
Oftentimes, decision-makers found a huge gap between the actuals and estimates without proper field visibility. All of these slowed down the decision-making process.
Now, with KYRO:
- Digital time tracking: Their employees log work hours by tapping clock in and clock out on the mobile app. It eliminates the need for manual entries and reduces payroll errors. The app is built with conditional formatting to comply with state and union laws. Any overtime entries are flagged immediately.
- Expense tracker: Employees submit their fuel receipts and claim reimbursements directly on the app. Again, when the expense crosses a certain threshold value, it notifies the relevant stakeholder with alerts.
- Project monitoring: LTSI sets up projects and creates tasks for its employees. They track the status of these tasks after assigning them to the team members. The field crew keeps updating the project manager with daily reports directly from the field.
- Photo uploads: The field crew attaches photos as proof of work done or highlight issues that created a bottleneck. Their project manager quickly attends to critical issues and takes proactive actions.
- Documents repository: Daily reports, project specification documents, inspection records, compliance reports, and invoices are securely stored in the centralized repository. LTSI team retrieves these documents when they need them, especially at the times of audits.
- Instant data: Project costs, workforce contributions, and financial performance metrics are instantly accessible with simple search, eliminating the hassle of searching through multiple files.
By digitizing their everyday processes, LTSI has cut down on administrative overhead, improved decision-making, and unlocked new opportunities for growth and profitability.
Maximizing profits with KYRO’s insights
Switching to KYRO didn’t just make operations smoother, it made LTSI’s business more profitable. Here’s how:
- More time for high-value work: With automated processes, their employees now focus on actual field tasks instead of filling out papers.
- Better resource management: Digital time tracking and project monitoring enables LTSI to assess idle time, over and under-utilization and optimize resource allocation.
- Clear financial visibility: The leadership can now see project expenses, labor costs, delay reasons, and on-the-ground realities in real time. This helps them make informed financial estimations with the actual field data.
A future-ready LTSI
By moving away from paper-based system and embracing KYRO, LTSI has transformed its day-to-day operations and built a foundation for long-term success. The ability to track field workers, monitor projects, and access critical documents instantly, has given them the clarity and control they need to grow with confidence.
With KYRO, they have optimized their operations, improved decision-making, and maximized profits, setting themselves up for a smarter, more scalable future.
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