KYRO's invoice creation workflow offers two data source options — choose the one that fits your operation: Pathway 1 — Approved KYRO Timesheets: timesheets already validated in KYRO flow directly into the invoice. Labor, equipment, meals, and expense records are pre-populated. No re-entry, no reconciliation. AI accuracy check runs automatically before you review. Pathway 2 — Contractor Excel Upload: for operations with existing Excel templates, KYRO accepts upload and maps it through the same review and validation workflow. Both pathways separate data preparation from invoice review, so you validate field data before completing invoice details. The entire cycle — from approved timesheet to submitted invoice — takes under 15 minutes.

KYRO runs three automated accuracy checks before an invoice is submitted to the utility: (1) Timesheet vs. invoice, (2) Expense vs. receipt, (3) Rate card validation. 1. Timesheet vs. invoice: billed hours validated against approved timesheet records — no inflated or misclassified time gets through 2. Expense vs. receipt: every billed expense matched against a verified receipt captured in the field, including hotel folios, WEX fuel receipts, and meal receipts 3. Rate card validation: time and equipment billing confirmed against stored utility-specific rate cards for Union or Non-Union labor Discrepancies are flagged before submission — not discovered after a utility rejects the invoice and resets the payment clock.

KYRO's public invoice approval experience requires no utility account creation — approvers receive a secure, token-based link, complete OTP verification, and access a clean approval interface showing the invoice number, color-coded status, amount, date, and itemized cost breakdown. Approvers can take three actions, each with a confirmation dialog: • Approve — confirms the invoice is correct and triggers the audit trail update • Request Correction — with specific issue type and a notes field for clear feedback • Assign to Someone Else — transfers approval authority to another contact via email Approvers can annotate the invoice PDF directly and share marked-up feedback with the contractor — all within the browser, without any software installation. After approval, the success screen shows the approver email, confirmation icon, and audit trail entry.

Every action taken on an invoice in KYRO is logged with a timestamp and actor: creation, edits, approval requests, approvals, rejections, correction requests, and funding submissions. The dedicated read-only Invoice Details view displays the full audit trail timeline with clear event indicators and contextual messaging. This audit trail serves two purposes. Operationally, it creates accountability and eliminates disputes about what was submitted, when, and by whom. Financially, it is the verified documentation that KYRO Capital's funding partners use to fund invoices in as little as 24 hours — because lenders can see exactly what was billed, what was approved, and what field data backs each line item. Audit log coverage includes approval requests, invoices, and factoring company collections — a complete chain of custody from GPS-stamped timesheet to payment receipt.

'Get Quick Funding' button appears directly on the invoice details view. Contractors initiate a KYRO Capital funding request without leaving the platform — no separate application, no external portal, no paperwork chase. KYRO's verified timesheets, GPS-stamped field records, and full invoice audit trail give lenders the documentation quality they need to fund in as little as 24 hours. The gap between completing work and getting paid — which runs 60 to 120+ days for most utility contractors — can be closed the same day the invoice is approved. As Neil Shah, President & CEO of CFMA, said on the From Boots to Boardroom podcast: 'A contractor doesn't run out of work, they run out of cash.' KYRO Capital is how KYRO solves that.